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Posts Tagged ‘search’

Search Alerts

Posted by JP on July 24, 2012

In this article we can examine the Search Alerts feature of SharePoint.

What is Search Alert?

Search Alert is a feature by which the user query is saved. Later when a content matches the query, the user is informed about the content through email or RSS feed. The major search providers online have this feature.

SharePoint 2010 also provides the Search Alert feature.

Experimenting with Alert

You can try with the Search Alert feature.

1. Open the default site and use the search term which does not exist. For eg: Art of Living. Clearly your search result will be none as shown below.

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2. Now click on the Email button which is highlighted above. You will get the following screen

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Enter the details and click the OK button. Your Search Alert is ready.

For testing the alert, create a list content with the Alert Keyword. You will be getting email notification for the same as daily summary / weekly summary based on the option you have selected. We can also add RSS feeds as an alternative for Email.

References

http://www.bainsight.com/blog-archive/Pages/5-12-2011.aspx

Summary

In this article we have explored the Search Alerts feature of SharePoint.

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Manage Search Scope

Posted by JP on June 29, 2012

In this article we can experiment with managing search scope.

Search Scope allows the user to search within a particular scope. By default SharePoint provides entire site collection search. If the user knows the search item is within a file system, he/she can specify the scope to narrow the search results. This will allows in faster locating of the context item.

The default search scope is All Sites.

Adding a new Search Scope

1. Open SharePoint Central Administration > Manage Service Applications > Search Service Application page

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2. Click on the Scopes link as highlighted above

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3. Click on the New Scope link from the appearing page. Enter the details as shown below and click the OK button.

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4. Click the Add rules for our newly created scope as shown below

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5. Set the properties as shown below (Pointing to our File System Content Source)

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Click the OK button to continue. Now we are ready with a Scope set with rules. But in order to view the scope in Search drop down list, we need to do the following steps.

6. Click Search Administration > Start Updating Now link as shown below

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7. Now open our default SharePoint site and open the Site Settings > Search scopes

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8. Click the Display Groups button from the top bar as shown below

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9. Select the Edit Display Group option as shown below.

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10. Select the File System Scope and click the OK button

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Now the Search Scope is ready within our site. You can experiment it by opening a site and selecting the scope from the scope drop down list.

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References

http://office.microsoft.com/en-us/sharepoint-server-help/managing-search-scopes-HA001160438.aspx

Summary

In this article we can experimented the manage search scope feature of SharePoint. In the real world scenario Administrators need to configure different search scopes for different site collections.

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