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70-488 Module1 – Mange the Site Life Cycle

Posted by Paul on October 9, 2014


This is part of preparation-series for 70-488.

Topics

Following are the topics:

1. Create a delayed site collection

2. Manage site collection disposition

3. Identify inactive site collections

4. Backup and archive site collection data

Create a Delayed Site Collection

Delayed Site Collection is a Site Collection created but the Template will be chosen later. For creating a delayed site collection, open Central Administration > Create site collections > Custom tab as shown below.

image

Wait for the site collection to be created & Open it in a new window. You can see the site asks for template.

image

image

This is good for Administrators where a Site Collection request comes in without specifying the template.

Managing Site Collection Disposition

Site Collection Disposition deals with Closing & Deletion of site. Closing is the process of preventing site collection from access. Deletion removes the site collection.

We can create a Policy to achieve the same. Open Site Settings > Site Policies page.

image

You will get the following page.

image

Click the Create button to create a new policy.

image

In the appearing page enter the following:

1. Name for the policy

2. Close and Delete functionality

Save changes & your new policy is created.

image

In the above example, I have selected 1 year from creation date to close the site. Plus, 1 month for deletion from closing date. SharePoint internal timer jobs will be carrying out these tasks and appropriate email notifications will be sent.

image

It is a good habit to associate Disposition policy on site collection creation. This will ensure unused or irrelevant data being occupying content database & search results.

Identify Inactive Site Collections

To identify inactive site collections, we can use PowerShell script. We can use the SPSite.LastContentModifiedDate property to find obsolete site collections.

image

Following is the PowerShell script:

Add-PSSnapIn -Name Microsoft.SharePoint.PowerShell

$farm = [Microsoft.SharePoint.Administration.SPFarm]::Local

$websvcs = $farm.Services | where -FilterScript {$_.GetType() -eq [Microsoft.SharePoint.Administration.SPWebService]}

foreach ($websvc in $websvcs)

{

foreach ($webapp in $websvc.WebApplications)

{

foreach ($site in $webapp.Sites)

{

echo $site.HostName $site.Url $site.LastContentModifiedDate $site.ContentDatabase.Name $site.WebApplication.Name

}

}

}

The PowerShell script is available at:

http://www.sharepointcto.com/PowerShell/PowerShell.aspx

Backup and Archive Site Collection Data

Backing up a Site Collection is possible in following ways:

1. Backup through Central Administration

2. Backup through PowerShell

Following is the Backup through Central Administration.

image

Choose the Perform a site collection backup link item.

image

The backup process will be initiated in the background.

Archival is the process of storing data for historical purpose & preventing changing of content. Although SharePoint 2013 does not allow any direct-archival mechanisms, we can employ the following methods to achieve it.

1. Use Close policy

2. Move site collection to another location

image

Archival also ensures the content is not visible in any Search.

References

http://technet.microsoft.com/en-us/library/jj219569(v=office.15).aspx

Summary

In this article we have explored managing site life cycle.

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