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SharePoint 2013 – Promote result using Query Rules

Posted by Paul on September 15, 2013

In this article we can work on a real life scenario.

Search Scenario

In the HR department, there are dozens of documents containing text handbook. When the user searches for handbook, he/she will get multiple results.

Now the HR Manager have validated a particular document as the most appropriate handbook. The interesting factor is that the document title does not contain the term handbook.

How to promote this document to be the first-appearing result in search?


Using Query Rules we can achieve this.

Document URL

From your SharePoint site, find a Document URL using the copy shortcut option.



Open site settings > search settings section


Click on the Query Rules link as highlighted above.


In the appearing page, choose the result source as Local SharePoint Results (System) as shown below:


Now click on the New Query Rule option.


In the appearing page, enter the rule name, phrase as handbook



Please note that we are specifying Query Matches option to match the handbook keyword.

Then click the Add Promoted Result link. In the appearing dialog, enter the URL information.


Click Save button in the dialog & Save button in the previous page. You are ready with Query Rule.

Testing the Search

Now, go back to the Home page & in the search box enter the keyword handbook. You should get the first result with promoted url.



Query Rules is a management component from FAST Search.  In SharePoint 2010 this feature is called ‘Best Bet’.



In this article we have explored how to use Query Rules to promote a document in search result.


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