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SharePoint & SkyDrive

Posted by Paul on December 31, 2012


The trend for SkyDrive usage is coming up as more and more apps are available. Apparently the 25 GB storage was reduced to 7 GB. In this article we can see the advantages of SkyDrive & Possibilities of usage with SharePoint.

What is SkyDrive?

Windows Live SkyDrive (initially Windows Live Folders) is part of Microsoft’s Windows Live range of online services including Cloud Storage to store & sync files. SkyDrive files can be accessed through Browsers & mobile devices. Additional to storing SkyDrive provides Sharing facilities. We can access SkyDrive using URL:

· https://skydrive.live.com/

 

image

In the technological world, interestingly there will be equivalent stuffs. You can see SkyDrive equivalent to Google Docs, Google Drive & associated synchronizing mechanisms.

What are the advantages of SkyDrive?

The advantages can be summarized as:

· Cloud Storage allows access of files from anywhere

· Good Backup Mechanism

· Free Storage up to 7 GB

· Free Office Web Apps

· Sharing Facility

· Quick Creation of SkyDrive Account

· Large files upload supported

· SkyDrive apps for Synchronizing in Multiple Devices

The advantages are depicted below:

image

How to create a SkyDrive Account?

This will take just 2 minutes. Believe me!

Open your browser and enter the URL: https://skydrive.live.com/

image

 

In the appearing page you can enter your Microsoft Account & Password, then clicking the Sign in button. If you do not have a Microsoft Account use the Sign up now link to create one.

After logging in you can see the following page. You can use the Upload button to upload files.

image

 


 

Office Web Apps

You can use the Office Web Apps to work with Word / Excel / Power Point / OneNote files without the need of MS Office installed in your computer. You can use the Create menu from the top bar.

image

On entering the new document name in the dialog appearing, you will be taken to the Word Web App as shown below. Here you can edit & save the document. There are limited access to the original MS Word features.

image

Similarly you can use the other Office Web Apps like Excel, Power Point etc.

Please note that there is a “Open in ..” command which allows opening the file in Office Application (if installed).

SkyDrive Apps

For synchronizing your files automatically, use the following SkyDrive App.

· http://windows.microsoft.com/en-US/skydrive/download

After installing you will get a new SkyDrive item in the Windows Explorer.

image

SharePoint & SkyDrive

Now let us see how SharePoint can work with SkyDrive. Following are some of them.

SkyDrive Connector for SharePoint

SkyDrive Connector for SharePoint is a sandbox web part that can help manage documents stored on SkyDrive on SharePoint by adding additional metadata. This helps the document to be discoverable on SharePoint.

image

You can download it from:

http://skydriveconnector.codeplex.com/

Sharing Files in SkyDrive

We can share files in SharePoint or SkyDrive. Inside the Office Application choose the Share / Save As option to locate the SkyDrive folder.

Some Tips for using SkyDrive

Use 2 SkyDrive Accounts

There are basically 2 kinds of files we need to backup:

· Those are Changed Frequently. They include your Office Documents like Word, Excel, PowerPoint etc.

· Those are NEVER Changed. They include eBooks, Photos, MP3 files, Video clips

Automatic Synchronization is advantageous as you will never end up with a loss of data scenario. In this case you can use one SkyDrive account for automatic synchronizing. The other account can be used for manual uploading & sharing.

Create Free Accounts

If the 7 GB limit is not enough, you are good to create more free SkyDrive accounts.

References

http://en.wikipedia.org/wiki/SkyDrive

http://skydriveconnector.codeplex.com/

Summary

In this article we have explored the SkyDrive features & SharePoint possibilities to work with it. You can find more tools & resources for SharePoint that works with SkyDrive.

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